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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Excise/Budget Board Conference Room 2nd
Floor Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
November 19, 2015
1. Call meeting to order.
2. Meeting was properly posted Tuesday, November 17, 2015.
3. Discussion and possible action on minutes of the regular meeting dated Thursday, October 15, 2015.
4. Discussion and possible action on minutes of the special meeting dated Monday, October 26, 2015.
The following items, No. 5 through 48 are consent items and are routine in nature:
5.
Discussion and
possible action on Resolution BB
192-16: Cash fund appropriations for Highway Cash 1110 in the total amount
of $1,113,373.04. To appropriate
receipts and interest earned for the month of October, 2015.
6.
Discussion and
possible action on Resolution BB
193-16: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $37,968.55. To
appropriate receipts for the month of October, 2015.
7.
Discussion and
possible action on Resolution BB
194-16: Cash fund appropriation for Tax Assessment District Fund 1118 in
the amount of $11,391.82. To appropriate
receipts for the month of October, 2015.
8.
Discussion and
possible action on Resolution BB
195-16: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $12,630.00. To appropriate
receipts for the month of October, 2015.
9.
Discussion and
possible action on Resolution BB
196-16: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in
the amount of $7,684.85. To appropriate receipts for the month of October,
2015.
10.
Discussion and
possible action on Resolution BB
197-16: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $58,430.39.
To appropriate receipts and interest for the month of October, 2015.
11.
Discussion and
possible action on Resolution BB
198-16: Cash fund appropriations for County Clerk’s Records Preservation
Fund 1152 in the amount of $73,461.28.
To appropriate receipts and interest for the month of October, 2015.
12.
Discussion and
possible action on Resolution BB
199-16: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $476,899.18. To appropriate
receipts and interest for the month of October, 2015.
13.
Discussion and
possible action on Resolution BB
200-16: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $760,710.37. To appropriate receipts and interest for the month
of October, 2015.
14.
Discussion and possible action on Resolution BB
201-16: Cash fund appropriation for Sheriff Special Revenue Grant Fund 1162
in the amount of $45,967.84. To appropriate receipts for the month of October,
2015.
15.
Discussion and
possible action on Resolution BB
202-16: Cash fund appropriation for Assessor’s Revolving Fund 1201 in the
amount of $1,352.25. To appropriate
receipts for the month of October, 2015.
16.
Discussion and
possible action on Resolution BB
203-16: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $3,312.88. To appropriate receipts for the month of October, 2015.
17.
Discussion and
possible action on Resolution BB
204-16: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $255.48. To appropriate receipts for the month of October, 2015.
18.
Discussion and
possible action on Resolution BB
205-16: Cash fund appropriations for Planning Commission 1240 the amount of
$15,626.75. To appropriate receipts for the month of October, 2015.
19.
Discussion and
possible action on Resolution BB
206-16: Cash fund appropriations for Court Services Fund 1260 in the amount
of $8,276.00. To appropriate receipts for the month of October, 2015.
20.
Discussion and
possible action on Resolution BB
207-16: Cash fund appropriation for Shine Program Fund 1290 in the amount
of $356.00. To appropriate receipts for the month of October, 2015.
21.
Discussion and
possible action on Resolution BB
208-16: Cash fund appropriations for Capital Improvement-Regular 2010 in
the amount of $423.16. To appropriate interest income for the month of October,
2015.
22.
Discussion and
possible action on Resolution BB
209-16: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $95.89. To appropriate interest income for the month of October,
2015.
23.
Discussion and
possible action on Resolution BB
210-16: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.16. To appropriate interest
receipts for the month of October, 2015.
24.
Discussion and
possible action on Resolution BB
211-16: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $68,000.19. To appropriate interest
for the month of October, 2015, and $68,000.00 from Oklahoma Department of
Commerce for payment related to the Crutcho Acquisition Project CDBG-DR Phase
1.
25.
Discussion and
possible action on Resolution BB
212-16: Cash fund appropriations for
Sale of Property Proceeds Fund 2050 in the amount of $1.19. To appropriate interest for the month of October,
2015.
26.
Discussion and possible action on Resolution BB
213-16: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $13.15. To appropriate interest receipts for the
month of October, 2015.
27.
Discussion
and possible action on Resolution BB
214-16: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $145,261.86. To appropriate receipts for the month of October, 2015.
28.
Discussion and
possible action on Resolution BB
215-16: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $845,000.00. To appropriate premium receipts for the month of November
contingent upon funds being deposited on December 1, 2015.
29.
Discussion and
possible action on Resolution BB
216-16: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $643.10. To appropriate
receipts and interest for the month of October, 2015.
30.
Discussion and
possible action on Resolution BB
217-16: Cash fund appropriations for Law Library Fund 6050 in the amount of
$51,623.87. To appropriate receipts for the month of October, 2015.
31.
Discussion and
possible action on Resolution BB
218-16: Transfer of appropriations for Resale Property Fund 1130 in the
amount of $176,000 from Operation to Capital.
Transfer is necessary to purchase some vehicles for the Resale crew.
32.
Discussion and
possible action on Resolution BB
219-16: Carry-over appropriation for Highway Cash 1110 in the amount of
$186,666.21. To carry forward funds from fiscal year 2014-15 to fiscal year
2015-16.
33.
Discussion and
possible action on Resolution BB
220-16: Carry-over appropriation for Treasurer’s Mortgage Tax Fee Fund 1140
in the amount of $1,095.02. To carry
forward funds from fiscal year 2014-15 to fiscal year 2015-16.
34.
Discussion and
possible action on Resolution BB
221-16: Carry-over appropriation for County Clerk Lien Fee Fund 1150 in the
amount of $2,037.56. To carry forward
funds from fiscal year 2014-15 to fiscal year 2015-16.
35.
Discussion and
possible action on Resolution BB
222-16: Carry-over appropriation for County Clerk UCC Central Filing Fund
1151 in the amount of $14,089.71. To carry forward funds from fiscal year 2014-15
to fiscal year 2015-16.
36.
Discussion and
possible action on Resolution BB
223-16:Carry-over appropriations for County Clerk Records Preservation Fund
1152 in the amount of $39,849.34. To carry forward funds from fiscal year
2014-15 to fiscal year 2015-16.
37.
Discussion and
possible action on Resolution BB
224-16: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the
amount of $2,449.00. To carry forward funds from fiscal year 2014-15 to fiscal
year 2015-16.
38.
Discussion and
possible action on Resolution BB
225-16: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $740,526.45. To carry forward funds from fiscal year 2014-15 to
fiscal year 2015-16.
39.
Discussion and
possible action on Resolution BB
226-16: Carry-over appropriations for Juvenile Probation Fee Fund 1231 in
the amount of $25,645.00. To carry forward funds from fiscal year 2014-15 to
fiscal year 2015-16.
40.
Discussion and
possible action on Resolution BB
227-16: Carry-over appropriation for Juvenile Grant Fund 1233 in the amount
of $458.13. To carry forward funds from fiscal year 2014-15 to fiscal year
2015-16.
41.
Discussion and
possible action on Resolution BB
228-16: Carry-over appropriations for Emergency Management Fund 1251 in the
amount of $10,910.77. To carry forward funds from fiscal 2014-15 to fiscal year
2015-16.
42.
Discussion and
possible action on Resolution BB
229-16: Carry-over appropriations for Community Sentencing 1270 in the
amount of $530.98. To carry forward funds from fiscal 2014-15 to fiscal year
2015-16.
43.
Discussion and
possible action on Resolution BB
230-16: Carry-over appropriations for Shine Program Fund 1290 in the amount
of $26.58. Carry forward from fiscal 2014-15 to fiscal year 2015-16.
44.
Discussion and
possible action on Resolution BB
231-16: Inter-fund transfer of cash from General Fund and appropriate to
Employee Benefits 4010 in the amount of $750,000. Transfer was approved by the Budget Board and
the Oklahoma County Excise Board in the Annual Adopted Budget.
45.
Discussion and possible
action on Resolution BB
232-16: Cash fund appropriation for County Bonds 2008 Fund 2032 in the
amount of $24,965. Appropriation is
contingent upon deposit of funds received from the Oklahoma Department of
Commerce before November 30, 2015 for the Crutcho CDBG Acquisition Project.
46.
Discussion and
possible action on Resolution BB
233-16: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $2,000.00 from Travel to Operation. Transfer is necessary to fund anticipated purchases.
47.
Discussion and
possible action on Resolution BB
234-16: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the
amount of $5,000.00 from Capital to Operation. Transfer is necessary to fund
anticipated purchases.
48.
Discussion and
possible action on Resolution BB
238-16: Transfer of appropriations for Community Sentencing 1270 in the
amount of $25,000.00 from Operation to Benefits. Transfer is necessary to cover final cost for
transferring the department to a private company.
END
OF CONSENT ITEMS
49.
Discussion and possible action regarding the Monthly
Financial Report to be presented Danny Lambert, Chief Deputy and Finance
Director for Carolynn Caudill, County Clerk and Secretary to the Board.
50.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
51. Discussion and possible action regarding update on the Tyler-Munis Project, presented by Jane Gaston, Purchasing Agent and Project Manager.
52. Discussion and possible action to amend the line item for ERP System budget in the Capital Improvement-Regular Fund 2010. $298,000 is designated for Schafer Consulting but only expended $179,799. Request is to change the remaining $118,201 from Schafer Consulting to Tyler-Munis within the same project.
53. Discussion and possible action to approve the Annual ACA Reporting Sold Case Application between Medcom and Oklahoma County for the Annual ACA Employer Reporting Services. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Board and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.
54. Discussion and possible action by the Oklahoma County Budget Evaluation Team. This item requested by Brian Maughan, Commissioner District No. 2 and Chairman of the Board.
55. Discussion and possible action on Resolution BB 235-16: Transfer of General Fund appropriations in the amount of $55,000 from General Fund Reserve 1001-9995 to the Facility Management Department 1001-2800 for the completed repairs of three secured elevators in the Adult Detention Center. This item requested by Brian Maughan, Commissioner District No. 2 and Chairman of the Board and recommended by the BET.
56. Discussion and possible action on Resolution BB 236-16: Transfer of appropriations from General Fund Reserve 1001-9995 to Defined Benefit Retirement Fund in the amount of $200,000 to help fund the Defined Benefit Retirement Account. This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman of the Board and recommended by the BET.
57. Discussion and possible action on Resolution BB 237-16: Transfer of appropriations from the General Fund Reserve 9995 to the County Election Board 2500 in the amount of $4,589.52. To cover expenses incurred as a result of the Special HD 85 Primary Election July 13, 2015 and the Special HD 85 General Election September 8, 2015. This item requested by Doug Sanderson, Election Secretary and recommended by the BET.
58. Board Comments/ Comments from the Elected Officials.
59. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
60. Adjourn the meeting at __________.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY