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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Excise/Budget Board Conference Room 2nd
Floor Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
December 17, 2015
1. Call meeting to order.
2. Meeting was properly posted Tuesday, December 15, 2015.
3. Discussion and possible action on minutes of the regular meeting dated Thursday, November 19, 2015.
The following items, No. 4 through 35 are consent items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 237a-16: Cash fund appropriations for Highway Cash 1110 in the total amount of
$1,059,807.47. To appropriate receipts and
interest earned for the month of November, 2015.
5.
Discussion and
possible action on Resolution BB 238a-16: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $36,449.79. To
appropriate receipts for the month of November, 2015.
6.
Discussion and
possible action on Resolution BB 239-16: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $9,310.00. To appropriate
receipts for the month of November, 2015.
7.
Discussion and
possible action on Resolution BB 240-16: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $6,867.99. To appropriate receipts for the month of November, 2015.
8.
Discussion and
possible action on Resolution BB 241-16: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $58,097.34.
To appropriate receipts and interest for the month of November, 2015.
9.
Discussion and
possible action on Resolution BB 242-16: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $71,388.35. To
appropriate receipts and interest for the month of November, 2015.
10.
Discussion and
possible action on Resolution BB 243-16: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $306,121.92. To appropriate
receipts and interest for the month of November, 2015.
11.
Discussion and
possible action on Resolution BB 244-16: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $936,165.78. To appropriate receipts and interest for the month
of November, 2015.
12.
Discussion and possible action on Resolution BB 245-16: Cash fund appropriation for Sheriff Special Revenue Grant Fund 1162
in the amount of $13,682.92. To appropriate receipts for the month of November,
2015.
13.
Discussion and
possible action on Resolution BB 246-16: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $2,229.50. To appropriate receipts for the month of November, 2015.
14.
Discussion and
possible action on Resolution BB 247-16: Cash fund appropriation for Juvenile Work Restitution Fund 6020 in the
amount of $400.00. To appropriate receipts for the month of November, 2015.
15.
Discussion and
possible action on Resolution BB 248-16: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount of
$52,913.77. To appropriate receipts for
the month of November 2016.
16.
Discussion and
possible action on Resolution BB 249-16: Cash fund appropriations for Planning Commission 1240 the amount of $18,011.92.
To appropriate receipts for the month of November, 2015.
17.
Discussion and
possible action on Resolution BB 250-16: Cash fund appropriations for Court Services Fund 1260 in the amount
of $6,082.00. To appropriate receipts for the month of November, 2015.
18.
Discussion and
possible action on Resolution BB 251-16: Cash fund appropriation for Shine Program Fund 1290 in the amount of
$25,252.00. To appropriate receipts for the month of November, 2015.
19.
Discussion and
possible action on Resolution BB 252-16: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $316.14. To appropriate interest income for the month of November,
2015.
20.
Discussion and
possible action on Resolution BB 253-16: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $71.72. To appropriate interest income for the month of November,
2015.
21.
Discussion and
possible action on Resolution BB 254-16: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.12. To appropriate interest
receipts for the month of November, 2015.
22.
Discussion and
possible action on Resolution BB 255-16: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $24,965.14. To appropriate interest
for the month of November, 2015 and deposits from the Dept. of Commerce for the
Crutcho CDBG Acquisition project in December 2015.
23.
Discussion and
possible action on Resolution BB 256-16: Cash fund appropriations for
Sale of Property Proceeds Fund 2050 in the amount of $.89. To appropriate interest for the month of November,
2015.
24.
Discussion and possible action on Resolution BB
257-16: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $9.84. To appropriate interest receipts for the
month of November, 2015.
25.
Discussion
and possible action on Resolution BB 258-16: Cash fund appropriations for Employee Benefits Fund 4010 in the amount
of $178,877.23. To appropriate receipts for the month of November, 2015.
26.
Discussion
and possible action on Resolution BB 259-16: Cash fund appropriations for Employee Benefits Fund 4010 in the amount
of $1,150,000.00. To appropriate premium receipts for the month of December
contingent upon funds being deposited on January 4, 2016.
27.
Discussion and
possible action on Resolution BB 260-16: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $244.76. To appropriate receipts
and interest for the month of November, 2015.
28.
Discussion and
possible action on Resolution BB 261-16: Cash fund appropriations for Law Library Fund 6050 in the amount of $42,919.81.
To appropriate receipts for the month of November, 2015.
29.
Discussion and
possible action on Resolution BB 262-16: Transfer of General Fund appropriations for County Clerk 1700 in the
amount of $3,500.00 from Operation to Travel. Transfer is necessary to fund anticipated travel
expenses.
30.
Discussion and
possible action on Resolution BB 263-16: Transfer of General Fund appropriations for OSU Extension 8100 in the
amount of $5,000.00 from Operation to Capital Outlay. Transfer is necessary to pay for expenses
such as laptop, external hard drive, docking station, bookcases and postage
scale.
31.
Discussion and
possible action on Resolution BB 264-16: Transfer of appropriations for Highway Cash Fund 1110-9200 in the
amount of $120,000.00 from Operation to Capital Outlay. Transfer is necessary to purchase equipment
from the State Revolving Fund.
32.
Discussion and
possible action on Resolution BB 265-16: Transfer of appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $564,641.09 from Operation to Salary and Benefits. Transfer is necessary
to fund December payroll.
33.
Discussion and
possible action on Resolution BB 266-16: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the amount
of $4,000.00. Transfer is necessary to
fund budgeted travel expenses in Traffic Safety 2016 Grant.
34.
Discussion and
possible action on Resolution BB 267-16: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the
amount of $31,531.54. Transfer is
necessary to fund budgeted pass-through expenses in ODMHSA 2M2L 2016
Grant.
35.
Discussion and
possible action on Resolution BB 268-16: Transfer of appropriations for General Fund Reserve 9995 account in
the amount of $61,563.00. Transfer is
necessary to put the SCAAP Grant 2015 payment in the Sheriff’s general fund
account.
END
OF CONSENT ITEMS
36.
Discussion and possible action regarding the Monthly Financial
Report to be presented Danny Lambert, Chief Deputy and Finance Director for Carolynn
Caudill, County Clerk and Secretary to the Board.
37.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
38.
Discussion and possible action to approve Amendment #1 to the
Oklahoma County Health Benefit Plan effective 1/1/2016. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Budget Board and approved as to form and
legality by Aaron Etherington, Assistant District Attorney.
39.
Discussion and possible action to approve the ACA Services
Agreement between Oklahoma County and Medcom.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Budget Board and approved as to form and legality by Aaron Etherington,
Assistant District Attorney.
40.
Discussion
and possible action regarding a presentation by Personalized
Prevention. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Board.
41. Discussion and possible action regarding update on the Tyler-Munis Project, presented by Jane Gaston, Purchasing Agent and Project Manager.
42. Discussion and possible action by the Oklahoma County Budget Evaluation Team. This item requested by Brian Maughan, Commissioner District No. 2 and Chairman of the Board.
43. Discussion and possible action to approve the Oklahoma County Elected Official’s Employee Handbook effective 1-1-16. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
44. Board Comments/ Comments from the Elected Officials.
45. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
46. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307 (B) (7) to engage in discussions on matters related to Morgan Guthier, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
b. Pursuant to 25 O.S. 307 (B) (7) to engage in discussions on matters related to Sean Steadman, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
47.
Action
regarding the confidential communications engaged in by the Board on matters
related to Morgan Guthier.
48.
Action
regarding the confidential communications engaged in by the Board on matters
related to Sean Steadman.
49. Adjourn the meeting at __________.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY